2020 EVENTS

April 25 Fredericksburg AACA car show: J & Connie Brown - Cancelled.
The Fredericksburg City Manager closed the city to all public gatherings, including the scheduled April 25th car show.  If you have pre-registered, your money will be refunded.  If you have reservations at the Richard Johnston Inn, please call the Inn to cancel (540) 899-7606.  
 
The T-bird club has been a vital part of this show for the last 12 or 13 years (I lost track!).  It's very hard and disappointing to have to do this, but we are in different times right now.
 
You all take care and stay healthy.  
 
J. 



May: Host(s) needed. Tbird Appreciation Day

 
 
birds
                                    with LOGO
 
 
Dear CTCI Members,
 
During this time of nationwide concern and uncertainty over the coronavirus known as COVID-19, we want to assure you that the health, safety, and wellness of the Thunderbird community is of the utmost priority of the CTCI Board of Directors and the Trail Birds of Southwest Florida's Board of Directors. Just as most people, we have been watching the news and listening to recommendations of the Centers for Disease Control and are taking steps to help mitigate the potential risks COVID-19 might pose to our car club community.
 
As President of CTCI, I am working closely with the Trail Birds of Southwest Florida Event Chairman on the next steps we can take in regards to the 2020 Convention. At this time the May 4 - 9 date has been canceled. The host Club is working with the Hyatt Regency to see if an opportunity might exist for a potential convention date for Fall 2020. 
 
It is the intent of the CTCI Board and the host Club to make a formal announcement by the end of March concerning future convention schedules. For those already registered, we ask that you hold off on requesting refunds until April 6th. If you have hotel reservations, you may cancel anytime. Please call the Hyatt Regency Sarasota direct at 941-953-1234.
 
Please be safe, protect your health and follow CDC.gov guidelines. If you are a person of faith, we request that you pray for our nation, our leaders, and our people that we are able to endure this most difficult of times. May God bless and may we all gather again safely at a future CTCI event.
 


June: Len Alexander & Linda Twilley
July: Martha & Tom O'Brien
August: Vilma & Kevin Case
September: Dan & Denise Dick
October: Sarah & Richard Matthews
November: Hillmans & Schmoyers
December: Hosts :  Susan & Eric Thorson
                   Christmas Parade



Tips for Hosting A VCTC Monthly Event:
Some of you may be thinking about hosting club event but are hesitant because you haven’t done it before or have concerns about organizing it. If that’s the case, no worries…it’s relatively easy to plan, there are no hard-and-fast requirements, and other club members will answer questions, provide advice, or help you plan. There are a few considerations to make things go smoothly and create the environment for an enjoyable social experience for club members.

Usually, plan for guests to arrive by 1130 with things kicking off at 1200. It’s best if there is a dedicated/designated parking area for those driving classic and retro TBirds. If meeting at a restaurant, the business management can often help identify and reserve a suitable area. When weather cooperates, we can have 10 or more classics at the event. Hosts should plan to arrive a bit early to confirm plans with the restaurant and direct parking.

For planning, usually 20-40 members attend our monthly events. If a head count is desired in advance, email notices can be sent requesting RSVP from those planning to attend. (Club officers will help with that.) Ideally, the meeting would be held in a room large enough to seat everyone comfortably. If in a restaurant, it’s best (though not required) if the area is separated in some way from other customers to facilitate group discussion and business.

Options for lunch can vary depending on the venue. Regardless of choice, hosts should talk to restaurant management to inform them of the overall plan and coordinate necessary details. Ordering and paying individually from the standard menu is one option. If going this route, it’s best to coordinate with restaurant management to make ordering and serving go smoothly without excessive delay. Selecting menu items in advance or catering a buffet line is another possibility. Another option depending on the venue is to determine/provide the main course and have attendees contribute to the meal by bringing a dish to share. Generally, try to keep costs for lunch under $20 per person. Meeting hosts can collect lunch fees from guests as they arrive or guests can pay checks individually after lunch depending on which option was used.

At the meeting site, you can expect the club President to discuss the plan and manage timing to briefly conduct VCTC business and make any pertinent announcements prior to serving lunch. This business generally takes less than 15 minutes. When complete, lunch is served and expect the rest of the day to go smoothly as the servers do their thing and attendees can continue mixing, meeting and eating.

As an after-lunch option, consider if there are additional activities available at or near the meeting location which can be visited following lunch. While not required, this can provide opportunities for attendees to visit places they otherwise would not have known about. Previous examples include wineries, car/tractor museums, botanical gardens, and various historic sites. These can be set up as group activities or merely offered as information for those who might want to check it out.

Please consider if you have a great restaurant or unique idea for hosting an upcoming event. We are always looking for new places we haven’t visited before.

 
 
 
 
 
 
 
 

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